With the past several City of Corydon council meetings focusing on the urgent need for a Water and Waste Water Operator, council member Kenny Holmes advised fellow members during the regular meeting on April 17 that city employee Brandon Trower passed his Water Certification.
The council members cheered and clapped hearing the news, praising Trower on his accomplishment.
Trower attended classes the previous week and pass his certification test on April 15.
The council approved a resolution to consider the rescheduling of the public hearing regarding the sale of the property at Lot 4 Block 21 in Corydon to Mike Thomas in the amount of $28,240.54. Thomas submitted a sealed bid that was accepted in the previous city council meeting held on April 4.
Following the rescheduling of the public hearing, April guest council member Dawn Christian questioned the legal minutes published in the Times-Republican, which is the official newspaper for the City of Corydon, from the previous meeting held.
“Can I ask a question, on the second page of the minutes under the bidding of the library,” Christian began. “I thought the one wasn’t a valid bid? Is that still counted as a bid if it was emailed in and not a sealed bid?”
“The terminology that we talked about was delivered and it was delivered, just via email,” said council member Amber Rodgers. “It doesn’t say it has to be physically brought it just says delivered.”
“I just don’t get how if it’s emailed it can be a sealed bid if someone sees it,” said Christian. “I just don’t get it.”
“We checked with the attorney at the meeting today,” said Mayor Dennis Moorman. “And he said we have to go ahead and go with Mike’s bid.”
“Well it’s the highest bid anyways,” said Christian.
“Right,” answered Moorman.
“I just didn’t know if it would even be counted as a bid or just listed as an improper bid or whatever,” Christian said.
“Did you talk to him (Attorney for the City of Corydon Verle Norris) about how it was delivered?” asked council member Eric Jaeckel.
“I think Ann (Ann Stevens City of Corydon Clerk) did earlier,” answered Moorman. “We had in the paperwork that we have to take that bid.”
“That we did have to take that bid?” asked Jaeckel.
“Verle put this resolution together,” answered Moorman.
“I guess that’s pertinent so in the future if we sell a truck and someone emails us a bid,” said Jaeckel. “We have already established today that we are behind the times.”
“An emailed bid that’s got me, they might be acceptable,” said Holmes.
“I’m not arguing, I was interested because it was shown in the paper that there was a bid,” began Thomas. “But one, even with the paperwork that you received and went through there was no number on there that you found and again, I’m not arguing, but to me a sealed bid is one not seen prior to the actual minutes of the meeting or the meeting in session. And anyone that had access to open up the email and put it into an envelope or go to the work session, saw the number.”
“I opened it, it had a cover sheet and I printed it and put it into an envelope and I did not see it,” said Deputy Clerk Laticia Stewart.
“Anyone that has the opportunity to review the email has the ability to see,” said Thomas. “I’m not saying you did and I’m not arguing at all, it just doesn’t seem like a true sealed bid.”
“I think Verle or the League of Cities needs to clarify if there is a way to do it electronically,” said Rodgers.
“It’s probably if you’re going to email it, don’t open it until the night,” said Stewart.
“There might be a whole process, we just need to see,” said Rodgers.
“My concern that you fall into is how many times could I send you an email with a sealed bid that I could change my number right up until 6:59 and in 30 seconds I can send you another bid and now you’ve got five of my sealed bids. It just doesn’t seem right.”
“Exactly,” said council member Nathan Bennett.
“We need to know if it’s a valid bid or not for the minutes,” said Rodgers.
“Well yours was sealed wasn’t it?” asked Moorman.
“Mine was sealed,” said Thomas.
“I think the thing that needs to be stated is this is being challenged as being a valid bid, recognizing that it indicates it is a valid bid even though we don’t know,” said Jaeckel.
“The way Verle talked today, it doesn’t make any difference, we have to take the high bid,” said Moorman. “And the high bid was sealed.”
“And I wasn’t challenging anything I just saw that too,” said Thomas.
“Whether it was this time on email or whatever, they still didn’t have high bid,” said Moorman.
“It would just be correcting your minutes and making sure they are accurate,” said Christian.
The minutes from the previous meeting were approved with the motion to look into the bid segment within the published minutes.
Moorman advised the council of new information regarding work sessions held by the City of Corydon council members.
“At four o’clock today, Ann and I had a meeting with the city attorney on some problems and he said beings that we are posting the minutes of the work night and we are doing an agenda, that basically all we have is another council meeting,” Moorman began. “He said drop the words work night and call it a council meeting.”
“Ann and I talked about that and we said unless we had something special come up, we don’t need three council meetings a month,” Moorman continued.
“So is he saying we just don’t need to have an agenda or minutes for a work session?” asked Jaeckel.
“They aren’t work sessions,” Moorman answered. “He said the laws have changed.”
“Oh okay, we are behind the times,” said Jaeckel. “Are you saying we cannot have work sessions or there is no such thing.”
“There is no such thing,” answered Stewart.
The council approved a request from the Wayne Community Art Club to close Jackson Street on the north side of the high school for Art on the Street. The event will take place on Friday, May 10 closing the street between the hours of 9 a.m. until 3 p.m.
Jared Chambers, President of the Wayne Community Foundation joined the meeting by telephone to give an update regarding the donor advised fund for an RFP to be completed by a qualified engineer for the City of Corydon.
“I just wanted to know where you guys were at currently on this and your thoughts,” Chambers began. “The only updates I can give right now is we’re working with some people to help draft the RFP so there is some correct language in it and also searching out some qualified engineering firms to have a list of details. The draft RFP, the draft request for proposal will get us started so it can be shown to you guys as a council for the town, to review and then if you guys agree then look at moving forward there.”
“Are you guys as a council still in agreement with everything?” asked Chambers.
“Yes,” said Bennett and council member Stan Rupe.
“It’s unanimous Jared,” said Jaeckel.
“We can make a motion on it while you’re on the phone,” said Moorman.
“The next step from us is acquiring the draft RFP so that it can be submitted to you guys as a council and move forward from there,” said Chambers. “The next step from us is acquiring the draft RFP so that it can be submitted to you guys as a council and move forward from there.”
“Yeah, I think everybody’s in favor of it,” said Moorman.
A motion was made and approved to consider the RFP for a comprehensive plan.
Moorman advised the council he attended a meeting with Transit and they are looking for more bus riders in Corydon. They are looking into giving a group rides for veterans to Des Moines for appointments.
The next regular council meeting is scheduled for Monday, May 6 at 7 p.m.